Location: Orlando, FL
Job Id: 416
# of Openings: 1

LOCATION: ORLANDO, FL

GENERAL DESCRIPTION:

Coordinates and manages fiscal functions for assigned areas. Manages monitors and maintains the budget process. Performs financial analysis, and ensures compliance with programs’ fiscal requirements (CCP/EXP).

ESSENTIAL JOB FUNCTIONS:

Monitors the assigned program(s) budget on a daily basis and projects trends. Meets and communicates with program staff frequently to ensure budget line items are not overspent or significantly under spent Ensures availability of funds prior to processing purchase orders.
Prepares the monthly budget to actual financial statements for assigned program(s) and distributes to applicable program staff once approved by supervisor. Maintains the daily financial reports showing up-to-date balances. Recommends and prepares budget amendments for assigned program(s). Assists with preparation of year-end budget to actual variance reports.
Analyzes general ledger accounts to determine variances and to ensure accounts are charge properly. Forwards adjustments/corrections to Accounting Supervisor for approval. Prepares and inputs changes as needed. Works with program management and Accounts Payable to ensure proper accounting for encumbered items.
Draws down federal funds from the Payment Management System weekly or as instructed. Makes sure all supporting documentation is attach and approved by management prior to the drawdown of federal funds. Provides a copy of draw down verification and paperwork to the Accounts Receivable Accountant immediately following the draw down. Changes password in the system as needed and provides change notification to management immediately.
Prepares, analyzes and updates programs’ forecast spreadsheets, Non-Federal Share forecast monthly (or as otherwise instructed) for assigned program(s).
Works with assigned program(s)’ Director to facilitate monthly reviews of financial statements. Attends monthly Policy Council meetings to present financial statements, budget amendments, federal reports, annual budget, and other financial information, as needed for Policy Council review and approval.
Assists in preparing and conducting training to the Policy Council on budgets and the budget process.
Prepares all federal reports timely and accurately for assigned program(s). This includes but is not limited to quarterly SF-425 Cash Transaction Reports, SF-425 Federal Transaction Reports, Annual Reports.
Works with programs’ Director in the preparation of the annual Refunding Applications using the Head Start Enterprise System (HSES)COLA Application as requested by the Region IV Office and any Supplemental Applications. Responsible for budget preparation, budget narrative, and completing and submitting all required budget forms.
Prepares budgets and financial reports for contract/grant proposals. Responsible for reports for contract deliverables for assigned program(s). Prepares budget narratives for proposals.
Prepares monthly allocation spreadsheet based on Personnel Activity Sheets (PAS) and forwards spreadsheet as instructed. Prepares all administrative journal entries for the month. Provides training to staff on completing Personal Activity Sheet (PAS) for the collection of data.
Takes care of all CCP/EXP special last minute projects (ex. spending project) during the year as needed.
Assist in the preparation of the Cost Allocation Plan for assigned program(s) as instructed.
Develops inputs and monitors assigned program(s) budget for incorporating into Agency’s operating budget. Revises Agency budget as instructed and prepares budget amendments as needed.
Participates in the Agency’s Continuous Quality Improvement Program.
Reviews requests for funding from CCP subcontractor providers. Works with Accounting and Finance Supervisor to determine if/which requests will be approved. Ensures funds are spent appropriately and conducts audits when instructed.

{Above are essential functions of the job. 4C promotes an equal employment opportunity work place, which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your supervisor should you have any questions about this policy or these job duties.}

[This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.]

MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:

Ability to perform intermediate mathematical calculations accurately.
Ability to work under pressure in preparing proposal budgets.
Ability to understand, process and facilitate the implementation of the requirements outlined in the Head Start Performance Standards and all other applicable laws and regulations related to the Head Start Performance Standards, to include the Active Supervision of children.
Ability to gain a minimum knowledge base of federal financial guidelines including but not limited to the Uniform Guidance.
Proficient in the use of computers, computer software including intermediate Microsoft Excel, Word, Power Point, financial databases software, and the Internet.
Ability to follow oral and written instructions.
Ability to communicate effectively orally and in written form to disseminate financial information in a manner understandable to staff and volunteers.
Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels.
Sensitivity to the needs, abilities, beliefs, and attitudes of individuals within and outside the Agency, including but not limited to customers and co-workers.

EDUCATION AND EXPERIENCE:

Graduation from an accredited four-year college or university with a Bachelor’s Degree in Accounting, Finance, Business Administration or related field;
Minimum of two (2) to four (4) years of experience in an accounting role, with budget maintenance experience a plus.
(A comparable amount of training, education or experience may be substituted for the above minimum qualifications)

STARTING SALARY RANGE: $42,569.00 TO $51,082.00

PAY GRADE: 11

Reasonable accommodation will be made for otherwise qualified individuals with a disability

To apply: Join our team today! Positions are available in Orange, Osceola, and Seminole counties. Apply at https://4cflorida.org/careers/