Manager, Strategic Sourcing
The Strategic Sourcing Manager will manage operational needs and the vendor management processes and procedures to support the Ministry’s needs including new supplier creation, supplier changes, payment terms, team metrics/KPI reporting, open PO tracking management, etc. The Strategic Sourcing Manager assists the Director of Compliance and Procurement and is responsible for supervising the members of the Procurement Office. The Strategic Sourcing Manager oversees all aspects of strategic sourcing and coordinates with cross functional leadership to conduct competitive sourcing processes for procurements and service agreements which typically include Requests for Proposal (RFP) or Requests for Quotation (RFQ); activities will include but are not limited to, managing several simultaneous competitive sourcing processes, analyzing vendor responses, performs cost benefit analysis, develops reports/presentations and presents/makes recommendations for initiatives with moderate risk and value.
Essential Job Duties & Responsibilities
Primary executor of the Vendor Management program to include vendor pre-screen process, maintenance of the master listing of Ministry-approved vendors, and the analysis to support, development and execution of the Quarterly Vendor Review (QVR) program.
Conducts competitive sourcing process on initiatives with moderate risk and value, which include but are not limited to partnerships, services and equipment.
Analyzes responses, reviews product/service/equipment information to determine applicability, performs cost benefit analyses, develops reports and presents findings.
Develop comparison matrices, bid evaluations and/or negotiates with vendors to obtain optimal price, terms and conditions.
Responsible for supporting the contracting and value validation process throughout the Ministry with regard to financial analysis, reporting and measuring of data/statistics
Compares total cost of ownership (TCO) and make vendor recommendations to key stakeholders and leadership.
Analyzes and provides sourcing justification and pricing rationale based on data and facts to Strategic Sourcing Leadership for contract awards for products and services, including specifications, price structures, payment terms, risk/share arrangements, service requirements/penalties and warranty coverage.
Oversees Ministry-issued purchase card program.
Partners with Finance department to ensure that forecasted savings are validated.
Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
All other duties as assigned
Essential Skills & Abilities
Ability to lead, motivate and mentor assigned staff in areas of prioritization, execution of duties & responsibilities, staffing and customer service relationship building
Skill in the use of the internet including e-mail and search engines, word processing and keyboarding skills of at least 40 words per minute
Ability to use a database system including how to update fields
Basic knowledge of Microsoft Office (Excel, Word and Outlook)
Knowledge of a document imaging system
Strong organizational, multitasking and prioritization skills
Strong written, verbal and people skills
Time management skills and self-organizer with keen attention to detail
Ability to work independently with minimal supervision
Ability to write routine reports and correspondence
Ability to deal with problems involving several variable in standardized situations
Core Competencies/Demonstrable Behaviors
Collaborates – builds partnerships and works collaboratively with others to meet objectives. This role requires a high level of internal customer interaction to meet objectives
Manages Conflict – handles conflict situations effectively.
Interpersonal Savvy – relates openly and comfortably with a diverse group of people. Must be able to communicate effectively and build engagement across all audiences
Drives Results – consistently achieves results, even under tough circumstances and tight deadlines.
Situational Adaptability – adapting approach and demeanor in real time to match the shifting demands of different situations.
Courage – ability to have tough conversations and deliver accurate advice and decisions regardless of risk or potential criticism
Education and/or Experience
Bachelor’s degree in business, finance or clinical discipline and 3 years’ of relevant work experience OR an equivalent combination of education and work experience.
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