SEASONAL SUMMER POSITION* Summer Food Regulatory Clerk
Location: Orlando, FL
Summer Food Program Regulatory Clerk – Childhood Hunger Programs – Orlando
This is a position based out of Orlando, FL supporting our Summer Food Service Program for Children across six counties in the Central Florida area starting June 1.
About Second Harvest
Second Harvest Food Bank of Central Florida is a member of Feeding America – the largest charitable domestic hunger-relief organization in the United States. SHFBCF secures and distributes food and grocery products to approximately 550 local nonprofit feeding programs throughout Central Florida. Last year, with the help of food and financial donors, volunteers and a caring, committed community, the food bank has distributed enough food for 76 million meals to partner programs such as food pantries, soup kitchens, women’s shelters, senior centers, day care centers and Kids Cafes. In addition, Second Harvest’s 16-week culinary training program teaches foodservice-based technical, life and employability skills to economically hard-pressed adults. Second Harvest is distributing enough food to feed 66,000 people a day. To learn more about SHFBCF, visit www.FeedHopeNow.org.
Second Harvest’s Meals for Good program supports the community throughout the year by providing daily meals to children throughout various Central Florida communities that are in need. We do this via Kids Cafe during the school year and by partnering with local partners, recreation facilities and other non-profits during summer. We support 100 summer food sites in five counties as well as 29 Kids Cafes during the school year in four counties.
7:00AM – 3:00PM, Monday through Friday
Must be available for the full length of the summer program
Performs a variety of important administrative and clerical duties focused on receiving, reviewing, analyzing, and organizing regulatory field reports, reconciling and confirming meal counts, and promoting and ensuring overall data integrity of the Summer Food Program (SFSP.)
1. Works with a small team to ensure compliance with documentation and strict regulatory guidelines.
2. Assists the Programs Manager and the V.P. of Nutrition Services in the smooth operation of the program, focused on the review of state regulatory reports and ensuring the accuracy of documents, both internal and external, related to the administrative and compliance areas of the program.
3. Reviews all incoming state documents to determine actions based on findings, if any.
4. Assist the Program Manager and V.P. of Nutrition Services in reconciling accurate meal counts to be reported to the state agency.
5. Reviews, researches, and interprets program regulatory documents and publications.
6. Communicates and coordinates frequently with Program Manager and V.P. of Nutrition Services regarding frequent regulatory updates to the Summer Food Service program.
7. Meets frequently with a decision-making team to arrive at consensus on program regulatory actions.
8. Collaborates with Program Manager to prepare and file state reimbursement claims.
9. Frequently visits state regulatory website for most current guidance on program operation.
10. Collects and organizes documents from SHFB’s field monitors.
11. Communicates with field monitors to ensure relevant paperwork is submitted and complete.
12. Follows up on missing or incomplete paperwork.
13. Maintains physical and digital files containing state-issued documents and organizes them by level of importance.
14. Efficiently evaluate external reports to quickly assess their level of importance, then report findings to SHFB administrative staff.
15. Make quality decisions on urgent matters
16. Establish and maintain appropriate, cooperative, and effective workplace relationships.
17. Learn, interpret, apply, and explain rules, regulations, policies, and procedures
18. Meet various deadlines
19. Other duties as assigned
Knowledge, Skills, Education and Experience Required
• Associate’s degree or equivalent experience.
• One year’s experience in the Florida Summer Food Service Program (SFSP) or similar publicly-funded, nutrition including program regulations, site operation, and sponsor administrative/operational requirements.
• Ability to read and understand detailed state and federal government regulatory documents.
• Ability to quickly research a range of compliance/regulatory topics surrounding the ongoing operations of the Summer Food Program.
• Familiarity with FANS, (Florida Automated Nutrition Payment System) or similar state nutrition program management portal preferred.
• Experience and demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to effectively communicate, both written and verbally
• Ability to follow detailed instructions both written and verbally
• Ability to effectively manage time and tasks
• Ability to stand or sit for long periods of time
Desired Skills and/or Certifications
• Proficiency in Microsoft Access preferred
• Bi-lingual preferred
TO APPLY: This position is located Orlando, FL 32805 - Meals for Good Division.. To formally apply visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/446383 - mention CFEC.org job posting when applying.
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