Government Operations Consultant I
Position Number: 64043530
Base Salary: $1,468.29 - $1,584.00
Location: 832 West Central Boulevard – TB/Refugee Health Orlando, FL 32805
Description: This position is a highly responsible position assigned to the TB and Refugee Health Program and reports to the TB/RH Program Manager. The position incumbent will be highly skilled in the performance of clerical and administrative duties and will also work independently gathering data and preparing reports and providing day-to-day operational assistance to the Program Manager, TB and Refugee Health Administrative staff (Clinic Physician and DIS Supervisor), and other staff as needed.
Performs highly skilled secretarial and administrative duties. Will assist with creating and updating program forms. Will perform other duties not considered routine to support the mission of the program. Ensures professional and timely processing of incoming and outgoing correspondence and ensures accuracy of all outgoing correspondence. Maintains tracking system to ensure completion of assignments and to monitor budget dollars spent from various funding sources. Composes routine correspondence and prepares daily, monthly, and quarterly reports as requested.
Assists with the preparation of a wide variety of Human Resources recruitment packets. Will score applications (as requested), schedule interviews and ensure all required paperwork and documents are accurately completed and signed and prepare advertising and hiring packets. May be required to assist with preparing and processing sensitive employee actions (i.e.- FMLA, resignations, disciplinary actions, etc.). Maintains confidentiality of sensitive work assignments and correspondence.
Maintains copies of correspondence, schedules meetings, takes notes at meeting, edits, types and distributes to appropriate staff. Arranges travel, maintains paperwork for fleet vehicles, and ensures that all travel forms are accurate and submitted for approval in the appropriate time frame. Operates and/or utilizes a variety of standard business and office machines and equipment. Will assist with updating departmental policies and procedures and ensures this and other appropriate information are distributed to the appropriate supervisors and employees.
Ensures the TB and RH SharePoint sites and the intranet website information are current and up to date. Will manage these sites and coordinate with the Information and Technology
Department to ensure these sites are orderly, outdated content removed, and that corrections are made as needed.
Will serve as the Department Purchase Requisition Administrator and assist with Annual Budget preparations. Serves as liaison between the Fiscal Department, Facilities, Staff Training, Information Technology, and other off-site Administrative Departments. Order office and medical supplies through My Florida Market Place receives and processes invoice payments and maintains accurate account of supplies ordered and received. Tracks expenditures for office and medical supplies. Orders supplies and processes requests for supplies, receives vouchers and maintains an accurate accounting for supplies, orders, and paid vouchers. Utilizes the AOD and (Bank of America) WORKS system in accurately preparing invoices for the manager’s approval. Will research and select vendors for services ensuring that agency protocol for this process is followed. Will document research of vendors for purchasing and services and obtain the needed paperwork and documentation required to set up contractual agreements.
Will track and contact Departments in the agency to conduct annual/bi-annual Employee TB testing. Will coordinate with DIS and TB nurses to ensure employees are tested in a timely manner, will develop, and provide reports on status of testing, and ensure that employees not in compliance are reported to the DIS for follow-up. Will also track internal employee mandatory training status and ensure staff are aware of all trainings, deadlines, and ensure that employees that are not in compliance are reported to the Program manager.
Performs other related duties as required.
GOVERNMENT OPERATIONS CONSULTANT I - 64043530
Apply at: Florida Department of Health in Orange County https://orange.floridahealth.gov/about-us/recruitment.html , reference this CFEC job posting, when applying.