Job Description

Senior Fiscal Coordinator - Family Services Fiscal - $1,000 Sign-On Incentive

Job ID 35016

Location
Fam Svc Fiscal & Oper Sup

Full/Part Time
Regular/Temporary-Regular

Overview

Performs advanced accounting and administrative duties in the maintenance of accurate fiscal records and reports requiring initiative and independent judgement.

Work is performed with limited supervision and is reviewed for compliance with division objectives and policies for achievement of desired results.

Representative Duties

Duties may vary based on area of assignment or responsibility.

Prepares and maintains accounts payable and revenue records by fund, grant, project and account. Maintains an automated accounting system.
Audits, verifies and processes travel reimbursement requests. Receives, audits and posts revenue received and submits to Finance for deposit.

Assists in preparing and monitoring division budget.
Prepares budget transfer requests, purchase orders and field purchase orders. Prepares bills for purchase of services and maintains billing system records within division guidelines and procedures. Encumbers funds and processes invoices for payment.
Coordinates purchases, deliveries and P-Card orders for goods and services procured by the division.
Prepares monthly and quarterly financial reports for funds, grants, and projects to accurately track revenue and expenditures. Analyzes and reconciles accounts to identify discrepancies and accurately maintains records and reports. Maintains accurate records of goods and services ordered and received.

Prepares departmental timesheets and submits to Payroll for processing.
Makes recommendations to establish or revise divisional fiscal procedures.
May be responsible for maintaining departmental petty cash fund. Supervises clerical staff as assigned.
Coordinates, prepares and reviews fiscal, administrative, and outside legal services, Invitation for Bids (IFBs), Requests for Proposals (RFPs), and agreements, and follow up amendments as may be applicable.
Coordinates and reviews fiscal and administrative contractual/Purchase Order (P.O.) items, such as: auditing proposals; assuring sufficient budget; making recommendations accordingly; troubleshooting problems (e.g., contractual compliance, scope-of-work parameters, explanations/interpretations of intended contractual services, etc.); working with internal and external staff, vendors, and other pertinent personnel; initiating and setting up meetings, fine-tuning/revising descriptions, etc.; tracking/monitoring costs.

Works with various work groups within the division and department to develop improved fiscal and administrative procedures (workflows and processes). Initiates, coordinates, recommends, and prepares procedure documents. Monitors procedures; recommends and/or prepares revisions, as needed. Assists management in the evaluation of the successful implementation and maintenance of the procedures.

Approves Operations and Maintenance purchases/services in LGFS.
Maintains computerized Bill Frequency Analysis data base for use in forecasting demand for water service. Accurately formatting and updating data models, which is critical in the development of water and wastewater rates.
Serves as point of contact on leased building maintenance and management issues which includes interfacing with other county departments (Real Estate Management, etc.) and property management company on pending issues.
Coordinates the Division tangible property requirements and serves as the Department representative.
Coordinates special projects, assignments, and programs.

Coordinates special projects, assignments, and programs within the Department as requested by management.
Analyzes and interprets proposed legislation, documents of technical and non-technical nature, emergency response plans, etc. as related to financial matters to develop and provide recommendations and/or impact statements.
Assists in writing and processing grant applications for Federal, State, and Local funding programs.
Coordinates financial needs during emergency operation activation.

Minimum Qualifications

Close Date: 06/22/2024

This posting is subject to close without prior notice.

Preferences

Experience with federal, state and/or local grants.

Application Deadline
Close: 6/21/2024

Salary Information
$20.27 - $23.31 (based on qualifications)

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

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To apply: Join our Team! Qualified candidates should apply directly. Visit https://www.ocfl.net/careers , reference this CFEC Job Posting when applying.

Full-Time
Specified
Job Viewed 177 Times
To apply: Join our Team! Qualified candidates should apply directly. Visit https://www.ocfl.net/careers , reference this CFEC Job Posting when applying.

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No
Approved
Orange County Government
50789
06-10-2024
2024-08-09 10:20:00
Orange County
Orlando
Florida
Performs advanced accounting and administrative duties in the maintenance of accurate fiscal records and reports requiring initiative and independent judgement. Orlando, FL.
20.27
23.31 (based on qualifications)
Hourly
Orange County Government