Full Time
Orlando, FL, US
Requisition ID: 1510

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team.

The successful candidate will provide administrative support to our senior executives and assist in managing their schedules and day-to-day activities.

The Executive Assistant will also act as a liaison between the executive team and internal and external stakeholders.

IMA Medical Group is a visionary and dynamic company focused on high-quality primary care services, with doctors and professionals dedicated to the health and well-being of the elderly. With more than 20 locations throughout Central Florida, we reiterate our commitment to provide quality medical care and an exceptional experience at each visit. That is the peace of mind and convenience that our patients deserve.

We know that we would not be able to do this without our outstanding team. Together, we strive to be the number one choice for primary care in the communities that we serve. We recognize the hard work that our employees put in and offer competitive pay, excellent benefits, and an awesome work environment.

AS A FULL-TIME EMPLOYEE, YOU WILL BE ELIGIBLE TO RECEIVE OUR AMAZING BENEFITS SUCH AS,

Low-Costs Medical, Dental, and Vision Insurance effective the 1st day of the following month after your start date.
Employer Paid Life Insurance.
Voluntary Short-Term Disability and Life Insurance.
Voluntary Illness and Accidental Insurance.
401K saving and retirement plan.
Health Care Flexible Spending Account (FSA)
Paid Time Off
Up to 3 days of Floating Holidays + 6 additional Federal paid Holidays
Paid Bereavement Leave.
Employee Assistance Program (EAP).
Other Perks and Discounts.

RESPONSIBILITIES AND DUTIES

Support executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
Manage communication with employees by liaising with internal and external executives on various projects and tasks.
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
Manage the calendars and schedules of senior executives, including arranging and coordinating appointments, meetings, and travel arrangements.
Answer and screen phone calls and emails, taking messages and responding as appropriate.
Prepare reports, presentations, and other documents for senior executives.
Conduct research and gather information as needed for executive decision-making.
Handle confidential and sensitive information with discretion and professionalism.
Assist in the planning and execution of company events and meetings.

QUALIFICATIONS AND SKILLS

Bachelor's degree preferred.
Proven experience as an executive assistant or in a similar role
Excellent organizational and time management skills
Strong communication and interpersonal skills
Experience in project management or related field is a plus
Ability to prioritize and multitask effectively.
Proficient in Microsoft Office suite, particularly PowerPoint and Excel
Ability to maintain confidentiality and professionalism at all times
Bilingual (English & Spanish)

ARE YOU READY TO JOIN OUR TEAM?

We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

IMA Medical Group is an Equal Opportunity Employer (EOE) and we comply with all federal, state and local anti-discriminationlaws, regulations and ordinances.

IMA Medical Group participates in E-Verify, as required by the Florida Medicaid program

IMA maintains a drug-free workplace in accordance with applicable Federal and State laws.

To apply for a location near you visit https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=502ce3f6-1543-4311-9eab-1d011f4b15c6&ccId=19000101_000001&lang=en_US&selectedMenuKey=CareerCenter - reference this CFEC.org Job Posting when applying.