Full Time
Management

Orlando, FL, US

Requisition ID: 1296

Salary Range:
$68,270.00 To 92,000.00 Annually

GENERAL PURPOSE:

Supporting CareerSource Central Florida (CSCF) core business functions by consulting across all CSCF departments on PMO strategy and project management within the organization, from start to finish. In charge of planning, budgeting, monitoring and reporting the PMO and projects with the use of various project management methodologies, focusing on proactively breaking down silos between departments and keeping project teams organized and on track. The PMO Manager is to ensure that the project runs smoothly and stays on schedule, while also improving processes that will be used for organizational learning.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this job title.

It is not necessarily descriptive of any one position in the job title.

The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Develop and implement project management policies, procedures, and best practices to ensure consistency and efficiency across all projects.

Define and maintain project management tools, templates, and reporting systems to facilitate project planning, tracking, and communication.

Create project management competency, fluency, and culture in the organization providing guidance and training to all levels of staff.

Monitor project performance against established metrics and benchmarks, identifying areas for improvement, and taking corrective actions as needed.

Collaborate with stakeholders to prioritize and allocate resources, manage dependencies, and optimize project portfolios.

Communicate effectively with senior management, providing regular presentation updates on project status, risks, and issues, and making recommendations for decision-making.

Foster a culture of continuous improvement within the PMO, promoting innovation, collaboration, and knowledge sharing by proactively working across silos.

SUPERVISION:

Supervision Received - Work is performed independently under limited supervision with moderate latitude in the use of initiative and independent judgment.

Supervision Performed - Has no direct reports.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in business administration, project management, or a related field; Master’s degree preferred.

Project Management Professional (PMP) certification or equivalent preferred.

Proven experience 3-5 years in project management, with a focus on leading and managing complex projects and programs.

PREFERRED QUALIFICATIONS:

Preferred knowledge of accessibility platforms to serve individuals with disabilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

In-depth knowledge of project management methodologies, such as Agile, Waterfall, and hybrid approaches.
Strong leadership and team management skills, with the ability to inspire and motivate teams to achieve project objectives.
Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels of the organization.
Strategic thinking and problem-solving abilities, with a focus on driving results and delivering value to the organization.
Proficiency in project management tools and software, such as Microsoft Project, Jira, or Smartsheet.
Experience in implementing and managing PMO processes and systems, including project portfolio management and governance frameworks.
Strong analytical and decision-making skills, with the ability to prioritize competing demands and manage resources effectively.

Fostering Open Dialogue: Promote a free flow of information and communication throughout the organization (upward, downward, and across); listen actively; encourage open expression of ideas and opinions.
Technical Knowledge: Have a deep understanding of the technology including current state, historical roots, and expected developments. Develop and foster technical resources and sounding boards inside and outside the organization, seek formal and informal training and development.
Customer Service: Demonstrate an appreciation for the customers’ needs, communicate as frequently and in the ways and styles desired by the customer.
Planning and Diligence: Use disciplined approaches to system change to ensure reliability and security; plan and communicate all changes.
Share Knowledge and Cross Train: Use each personal interaction regarding project management as an opportunity to impart knowledge; share experience and seek and provide cross training.
Cross-Functional Capacity: Understand the role and interrelationship of each organizational function; have experience and skill in managing across functional and organizational lines.
Maintains workplace culture by demonstrating the highest level of standards as defined by CSCF’s Trust Creeds and core values.
Models CareerSource Central Florida’s core values

Demonstrated strategic and innovation competencies

STRATEGIC KNOWLEDGE, SKILLS, AND ABILITIES:

ANALYTICAL

Analyze and evaluate complex plans and strategies related to workforce, business, finance, agreements and/or public partnerships
Skilled in market analysis, planning and feasibility
Strong analytical skills and experience interpreting a strategic vision into an operational model
Skill in examining, developing, reengineering, and recommending business and operational policies and procedures
Ability to use critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Solid ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans

COMMUNICATION

Excellent communication skills, both written and oral, with the ability to represent the organization externally across a wide range of stakeholders and constituencies
Skilled in consensus building and public speaking
Ability to communicate effectively verbally in meetings, presentations or individually with staff; communicate effectively in writing
Excellent interpersonal skills coupled with a demonstrated ability to relate to people at all levels; Strong relationship building with the ability to find common ground, build consensus and strengthen collaboration among stakeholders
The ability to quickly establish credibility and serve as an advocate of the organization
Utilize negotiation skills to advance the revenue options for the organization

DECISIVE

Ability to meet or exceed established performance goals and quality standards
Ability to make timely decisions, and exhibit sound and accurate judgment that could lead to major community or organizational consequences
Ability to oversee numerous projects and initiatives through direction and delegation
Ability to successfully navigate in a dynamic, fast-paced, outcome-driven environment

LEADERSHIP

Ability to formulate and initiate policies and procedures that result in a highly effective workforce services of excellence system, with continuous eye towards quality improvements
Ability to develop and interpret budgets, contracts, personnel and financial reports
Ability to effectively manage staff in planning, decision-making, facilitating and process improvement
Have leadership abilities including the ability to effectively work with community, staff, and peers
Demonstrate organizational values in actions, words and attitude of Purpose-Driven, Innovation, Integrity and Fun
Demonstrated commitment to values of diversity, inclusiveness, and empowerment
Possesses a strong business acumen and commitment to service of CSCF staff and community
Understand CSCF, the workforce development system and various programs operated by the organization
Models CareerSource Central Florida’s core values
Maintains workplace culture by demonstrating the highest level of standards as defined by CSCF’s Trust Creeds and core values

PROBLEM-SOLVING

Ability to synthesize complex information, analyze data, and forecast trends related to CSCF workforce and the labor market it serves
Ability to establish and maintain effective and cooperative working relationships with a diverse workforce and community

TECHNICAL

Extensive knowledge and experience in business and financial practices in either public, non-profit and/or private organizations, along with community program development experience
Strong working knowledge of partnerships, revenue diversity strategies, and business models
Knowledge of public administration principles and practices in Central Florida
Ability to manage a budget effectively and efficiently within a department or division
Ability to manage or administer grant funds
Provide project focused support to CSCF’s organizational strategic goals and objectives, such as preparing for key internal and external meetings and conducting the necessary follow-up
Proficient in the use of technology, including Microsoft Office applications and web-based platforms

PHYSICAL REQUIREMENTS:

Tasks involve light physical effort (i.e., some standing and walking, or frequent light lifting of less than 10 pounds); and minimal dexterity in the use of fingers and limbs in the operating of office equipment. Tasks may involve extended periods of time sitting at a workstation and utilizing a keyboard. Must be able to operate a motor vehicle and travel extensively.

ENVIRONMENTAL REQUIREMENTS:

This position has a hybrid work schedule that combines remote work and in-office work based on business needs. Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity. Some tasks require visual and hearing acuity. Tasks may involve identifying and distinguishing colors. Tasks require oral communications ability.

To Apply: To formally apply for this job or a similar opening near you, visit https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4a952fde-0213-4abd-8a8a-490ee5e841d0&ccId=19000101_000001&type=JS&lang=en_US mention CFEC job posting when applying.