Job Location: Winter Garden, FL

This position is the “voice and face” of the company as this person is responsible for answering the phones and is the first person a guest sees upon entering the office facility. It is critical for the person in this position to be able to multi-task and to be able to stop and start projects as needed. The ideal candidate is an adaptable team player who works well under pressure.

This position is responsible for all receptionist duties, clerical support as needed and various accounting responsibilities including the following:

Receptionist Responsibilities

· Answer phones and direct callers to appropriate Maddox personnel
· Greet Maddox visitors and direct them as needed

Administrative Responsibilities

· Maintain phone lists
· Open mail, date stamp and distribute to appropriate parties
· Proactively order and maintain office supplies
· Copier maintenance and supplies
· Stock and Clean kitchen

Clerical Responsibilities

· Clerical support for Project Managers, Safety Director, Owners, etc. as needed
· Event support as needed
· Type subcontracts and enter them into Penta
· Enter Purchase Orders including JMLs into Penta
· Copy and mail contracts
· All filing
· Prepare Fed Ex / UPS Shipments

Accounting / Human Resources Responsibilities

· Log all cash receipts
· Compare cash receipts with Remote Deposit Capture report
· Run weekly A/R aging report, add comments and distribute
· Run and distribute weekly Job Status report
· Manage new hire employee forms
· Check in and process new employees
· Assist payroll team with ensuring all timesheets have been received, as needed
· Enter timesheets into Penta
· Stuff payroll check envelopes
· Stuff A/P check envelopes

Job Type: Full-time

Salary: $17.00 - $18.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Retirement plan

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Winter Garden, FL 34787: Reliably commute or planning to relocate before starting work (Required). Work Location: In person

Experience: receptionist: 1 year (Preferred)

To apply: Qualified applicants should send their resume and cover letter to with the job title listed in your subject line – reference this CFEC Job Posting, when applying.