Position Description #75

Basic Function

Under general direction of the Director of Engineering, provide administrative support for planning and utility construction functions of the District’s natural gas distribution system and other designated areas. Performance will be evaluated through observation, conversation, and evaluation of results achieved.

Primary Duties and Responsibilities

1) Provide administrative support for Engineering Department, including, but not limited to creating gas construction work orders and related documents. Scan and maintain files of construction and maintenance work orders in Elements.
2) Assist with processing information to obtain permits for gas mains, service lines, relocations, D.O.T. projects and other special projects. Permits include cities, counties, state, Express Authority, and Railroad Permits.
3) Maintain list of projects in progress and completed projects within the fiscal year.
4) Maintain list of gas materials and components purchased for construction. Ensure that used materials comply with specifications and regulations.
5) Assist with data required for DOT F7100.1.1 and DIMP reports for Gas Distribution Systems.
6) Assist with Regulatory compliance programs and plans including, but not limited to, O&M, OQ, Emergency Procedures, and DIMP.
7) Assists with capital projects.
8) Assist with yearly departmental budget.
9) Completed assigned training as requested.
10) Perform other related projects, assignments and administrative tasks as directed or approved by Director of Engineering.

Knowledge, Education and Skill Requirements

- Requires graduation from High School or possession of an acceptable equivalency diploma and minimum of three years of experience completing intermediate to advanced administrative tasks.
- Must be proficient in Microsoft Word, Excel and other Microsoft Office programs and able to produce documents that are accurate and grammatically correct.
- Ability to read and comprehend a variety of records, reports, policy and procedure manuals.
- Ability to gather and process data and compile information to prepare forms and reports.
- Must develop and maintain efficient recordkeeping systems.
- Must exercise tact and diplomacy and effectively communicate, both orally and in writing, with all levels of co-workers and the public.

Other Significant Facts

Driver License: Requires a valid Florida driver’s license.

Physical effort: Requires walking, bending, sitting, squatting, reaching and stooping.

Working conditions: Generally works inside in normal office environment. May occasionally visit job sites and be exposed to extremes in weather.

Responsiveness: Must respond timely and accurately to supervisory request sand keep supervisor informed regarding issues of safety, compliance and system operational concerns which may impact utility integrity or operational effectiveness.

Confidentiality: Absolute confidentiality is required in day-to-day work.

Drug/alcohol testing: Employees in this position are required to undergo testing for alcohol and illegal drugs.

This position description should not be construed to imply that these are the exclusive duties of this position. Employees may be required to follow any other instructions, and to perform other related duties that may be required by their supervisor.

To apply: Complete this application https://forms.office.com/Pages/ResponsePage.aspx?id=LOeXnYB8REu0F_5ihVTWIZxVBBF-suxPirId0oCQBy5UNUZRTlBLN1ZRS0xWQ1g4RVY1UEM3TTdETC4u